What is a smart attendance management system?

Traditionally, most school admins or teachers have to call students by name to mark their attendance in classes. In online classes, there are also some more “innovative” ways such as using Google Forms. Some teachers also mark attendance based on the record from Google Meet or Zoom.

However, all of these traditional methods are ineffective. Calling students by name consumes too much time for a class. Google Forms is for small-scale usage only. School admins can not have an overview of all students’ participation. Google Meet, Zoom, and other platforms do not record time attendance.

A digital system that enables auto-tracking of students’ participation in a school is a smart attendance management system.

Enhance Effective Management and save schools resources

With the smart system, school management boards can track the attendance not only of students but also of teachers, and staff. This process is totally automatic. Therefore, it requires nearly zero effort, saves schools time, cost, and human resources.

Besides, all data can be integrated into one single management system. Reports can be generated to provide insight into any related problems. School admins can conduct analyses and make informed decisions regarding enrollment and attendance. Management is easier and more effective than ever before.

Improve Student Performance

Student achievement is intimately tied to their participation in classes. High attendance enhances student results as they stay informed about course content, test schedule, grading criteria, etc. Besides, when families stay in the loop, it is proved that there will be an increase in student attendance.

Thanks to the smart system, families can receive notice through SMS/ email/ phone/ mobile app if a student is late or absent. Parents stay fully aware and in the loop of their children’s performance at school. This not only encourages parents to be more involved in their kids’ academic endeavors. But it also encourages learners to follow discipline and participate responsibly in class. As a result, students’ participation in class boosts, and their performance grows.

For example, smart management system, a module of our Digital School Solution, enables Access Control and Time Attendance:

  • Students and teachers check-in and check-out schools and school buses with cards or fingerprints 
  • Data from the Access Control Center is integrated into the Helen system: presence/absence, check-in time, and even body temperature.
  • Parents are notified of students’ check-in/ check-out time via the parent mobile app 
  • Helen can synchronize the Access Control Center to help School Administrators manage the attendance of students, teachers, and staff at school. 
  • Student attendance & reasons for absence
  • Class size & attendance report
  • Staff attendance & reasons for absence & working time

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